It’s Not Too Late: How to Implement AI-Powered Patient Recruitment—Fast, Without the Headaches

If you’re still figuring out how to bring AI into your patient recruitment strategy, you’re not alone. Many clinical research teams know they need better tools to work faster and smarter—but face internal questions like:

• Will AI disrupt our current systems?

• Do we need months of onboarding or integration?

• Is it too late to catch up with competitors already using these tools?

At BEKhealth, we hear these concerns all the time—and we’ve built the BEKplatform to address them directly. The truth is: you don’t need to overhaul your systems or be early adopters to see real benefits. Whether you’re a small site juggling multiple studies or a large sponsor trying to accelerate timelines, BEKplatform makes AI-powered patient recruitment easy, fast, and effective.

Built for Speed: No Long Ramp-Up Required

A common misconception about advanced technology is that it takes months—or even years—to implement. That might be true for generic solutions requiring data reformatting or custom builds. But BEKplatform was designed to be plug-and-play.

We integrate directly with your EMR systems, pulling both structured and unstructured data into one centralized, searchable environment. There’s no need to clean or re-tag data—BEK’s proprietary AI, powered by a 24+ million-term ontology, normalizes terminology, maps synonyms, and detects nuanced clinical meaning.

Case in point: one partner site using BEKplatform was able to match eligible patients within three weeks of integration, cutting feasibility timelines by over 60%. Read the case study »

Fast, Accurate Matching from Day One

BEKplatform doesn’t just surface patient records—it understands them. Using clinical trial-specific AI trained on real-world data, the platform can:

• Interpret physician notes, scanned documents, and free-text data

• Identify relevant conditions—even those not coded in structured fields

• Analyze lab values, medication histories, and comorbidities

• Align records with complex inclusion/exclusion criteria

The result? Higher-quality matches, less manual chart review, and a shorter path from data to enrollment. The platform also includes a built-in audit trail, making it easy to see why a patient was flagged—perfect for internal reviews and regulatory transparency.

You Don’t Need to Have Everything Ready—That’s What We’re Here For

One of the biggest barriers to implementing AI is the belief that internal teams need to “clean house” before adopting a new platform. But with BEKhealth, you’re not doing it alone.

Our support team includes clinical research nurses, data scientists, and implementation specialists who assist with:

• Study feasibility and protocol alignment

• Data access and EMR integration

• Custom queries and cohort definitions

• Site-level onboarding and training

Whether you need strategic support or in-the-weeds collaboration, we work alongside your team to deliver value without overwhelming your workflows.

You’re Not Behind—You’re Just Ready to Leap Ahead

Yes, some sponsors and CROs have already adopted AI. But many early adopters were stuck with rigid, overly complex systems that didn’t match real-world research needs.

BEKhealth took a different path. We built BEKplatform specifically for clinical trial recruitment—drawing on years of experience across 800+ trials and 30 million patient records. So if you’ve been waiting for a platform that’s practical, proven, and ready to deploy—now is the time.

Real Results, Real Fast

Our customers have used BEKplatform to:

• Cut feasibility turnaround from 3 weeks to 3 days

• Identify patient-rich sites that weren’t on the initial radar

• Improve match accuracy for challenging protocols in oncology and neurology

• Eliminate hours of manual chart review across multiple sites

• See more results here »

And they’ve done it without ripping out their current tech stack or going through months of retraining.

Don’t Start From Scratch—Start With What You Have

If you’re preparing a new study or struggling with enrollment on an existing one, BEKplatform can plug into your workflow with minimal lift. Within weeks, you can:

• Run real-time feasibility queries

• Generate pre-screened patient lists

• Collaborate across sites with standardized matching

• Document rationale for every patient match

This isn’t a hypothetical future—it’s what our clients are doing right now.

Ready When You Are

AI-powered patient recruitment isn’t just for the early adopters anymore—it’s for any team ready to work smarter, move faster, and reach more patients. With BEKhealth, it’s never been easier to get started.

Let’s make your next trial your smoothest one yet by talking to our team about how BEKplatform can help.